Date			

Thank you for booking your field trip to the Kentucky Derby Museum.  This letter is your confirmation and invoice.  Please bring it with you when you check in.

Contact Name
School Name 
School Adress
  
School Phone Number 

VISIT DATE: 

GRADE LEVEL:  

	Required Chaperones Tickets 	@ $0.00 	Per Person 	$0.00 	
	Free Kids Program Tickets 	@ $0.00 	Per Person 	$0.00 	
	Sack Lunches per Student 	@ $0.50 	Per Person 	$0.00 	

*Chaperones are admitted free based on the following ratios:
	 Pre-K - 3rd Grade:  	one for every 4 students 
 	 Grades 4 through 12:  one for every 6 students 

	TENTATIVE ITINERARY
ARRIVAL TIME: 10:30 AM 

Orientation 	10:30 AM - 10:45 AM 	William Ray Gallery 	
Science on the Track 	10:45 AM - 11:15 AM 	William Ray Gallery 	
Lunch 	11:15 AM - 11:45 AM 	William Ray Gallery 	
Exhibit Time 	11:45 AM - 12:30 PM 	Exhibits	
The Greatest Race 	12:30 PM - 12:45 PM 	Great Hall	
Churchill Downs Tour/KDM Barn Visit 	12:45 PM - 1:15 PM 	Churchill Downs	

Ronnie Dreistadt 
Education Curator 
Kentucky Derby Museum
Direct Phone:  502.992.5911
rdreistadt@derbymuseum.org 

Thank You for bringing your group to the Kentucky Derby Museum for a field trip!  To make your visit as enjoyable as possible, please read over these guidelines before your visit.
Also, please do not bring lunches to the Derby Museum unless this is 
scheduled in advance.
PRIOR TO VISIT
•	Please look over your itinerary and let us know if you have questions or concerns.
•	For the safety of your students, we rely on teachers and chaperones to monitor student behavior at all times.  Please impart to your chaperones the importance of this responsibility.  Please have the required number of chaperones as noted on your confirmation.  
•	Divide students into the number of groups as noted on your confirmation.  We try to set a maximum of 75 students per group when possible.  
•	Print out parking map for your bus driver(s).
•	If you would to purchase souvenir gift bags for your students, please contact us ahead of time so we can have them ready.  There are $1 bags and $2 bags available, containing Kentucky Derby Museum souvenirs. These bags are recommended for grades K-3. 

ARRIVAL
•	Unload at Barbaro statue in front of the museum.
•	Contact teacher will check in at front desk – please have number of students and chaperones ready, as well as payment if applicable.  
•	If you arrive more than 15 minutes early, please call the front desk at 637-1111 ext. 242 so we can plan accordingly.  

DURING YOUR VISIT
Your field trip will be composed of the following activities:
•	Orientation – A short introduction to the Kentucky Derby, as well as behavioral expectations during the field trip.  We will go over the itinerary and address questions or concerns.  
•	Education Program – A 30-45 minute education program in the William Ray Gallery (lower level).  As a classroom setting, students are expected to sit quietly and participate appropriately.  Teachers and chaperones are asked to silence cell phones.  
•	Churchill Downs Tour – A 30 minute tour of the racetrack and museum stable.  This route will vary depending on weather, time of day, time of year, and the discretion of Churchill Downs and the Kentucky Derby Museum.  Our number one priority while on tour is the safety of you and your students. If possible, we will watch a live race during the tour.
•	The Greatest Race – Our 17 minute award winning 360 degree movie.  Relax and enjoy the show!
•	Museum Exhibits – There are two floors of interactive exhibits to explore.  Please assign students to a chaperone and allow these smaller groups to split up to different parts of the museum. 
•	Lunch - Lunch space is available at certain times of the year but must be scheduled in advance. 

LEAVING THE MUSEUM
•	Please have bus driver(s) ready to pick up students at Barbaro statue at designated time.

AFTER YOUR VISIT
•	Please fill out and return field trip evaluation forms.  We strive to make the Kentucky Derby Museum the best field trip experience it can be for you and your students.
•	Visit www.derbymuseum.org to learn more about what we offer, as well as post visit activities to supplement learning.  

THANK YOU!