The ISHA Board of Directors is seeking proposals to host the 2024 conference. Interested applicants are encouraged to contact ISHA Executive Administrator Shane Mailman at [email protected] for assistance putting their proposals together.
Submitting a Proposal
Potential hosts should send an electronic to [email protected]
Proposals should include the following information:
- The year of the ISHA Annual Conference to be hosted.
- Applicant institution name, address, contact person, phone, fax, and e-mail.
- Contact person’s signature and date, certifying the accuracy of the information.
- Available and suggested conference dates.
- Access to the city (by airlines, rail, auto, etc.) to the hotel accommodations and meeting sites (by local taxi, bus, host shuttle, auto, etc.).
- Accommodations arrangements with a local hotel, including description of the property and rooms, projected room rate, amenities and features of the hotel, hospitality suite accommodations, etc.
- Meeting facilities including registration area, rooms for educational sessions and board/committee meetings, space for annual banquet, trade show space, Internet access, etc.
- Social and tour opportunities including area attractions and sites suitable for a conference tour.
- Available conference support including applicant institution’s staff and volunteer capabilities, community support and possible support of other ISHA members in the area.
- History of conference hosting – experience in hosting ISHA or other conferences.
Potential applicants are encouraged to contact the ISHA office for assistance in creating their proposals.
ISHA will be responsible for:
- Assisting in the preparation of the event budget for presentation to the board.
- Assisting in the creating, printing, and mailing of a Conference Brochure to ISHA members and other potential participants.
- Receiving and processing all registration forms and trade show booth reservations.
- Receiving any other conference income, such as sponsorships.
- Creating name tags for all registrants.
- Planning the elements of the registration packets and producing some of the original documents for the packets (to be copied and assembled by the host).
- Providing print ready materials for the Conference Handbook. (The host will arrange to print and produce the Handbook locally.)
- Producing all handouts for the Annual General Meeting (the business meeting), such as minutes, budget, etc. (The host will arrange to have these copied locally.).
- Creating and processing conference evaluation forms.
- Paying all authorized invoices and bills associated with the conference.
- Writing and mailing conference-related thank you letters as determined by Conference Committee.